{"id":29755,"date":"2025-10-28T09:55:48","date_gmt":"2025-10-28T08:55:48","guid":{"rendered":"https:\/\/www.proactivanet.com\/blog\/sin-categorizar\/itsm-cloud-software-7-criteria-for-choosing-the-best-solution\/"},"modified":"2025-10-28T09:55:48","modified_gmt":"2025-10-28T08:55:48","slug":"itsm-cloud-software-7-criteria-for-choosing-the-best-solution","status":"publish","type":"post","link":"https:\/\/www.proactivanet.com\/en\/blog\/itsm-software-en\/itsm-cloud-software-7-criteria-for-choosing-the-best-solution\/","title":{"rendered":"ITSM Cloud Software: 7 criteria for choosing the best solution"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In an increasingly digital and service-oriented world, IT organizations face the challenge of delivering <\/span><span style=\"font-weight: 400;\">agile services<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">secure<\/span><span style=\"font-weight: 400;\"> y <\/span><span style=\"font-weight: 400;\">user-centric services.<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The move to the cloud has transformed the way companies manage their operations, and the solutions <\/span><span style=\"font-weight: 400;\">ITSM Cloud <\/span><span style=\"font-weight: 400;\">solutions have become a key part of achieving that efficiency.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But... how to choose the best ITSM Cloud tool among so many options on the market?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Beyond the basic functionalities, there are strategic aspects that can make the difference between a successful implementation and an investment that does not meet expectations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we share with you the <\/span><span style=\"font-weight: 400;\">7 essential criteria <\/span><span style=\"font-weight: 400;\">you should take into account before making your decision.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-29717\" src=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r.png\" alt=\"\" width=\"178\" height=\"178\" srcset=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r.png 1024w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-300x300.png 300w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-150x150.png 150w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-768x768.png 768w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-640x640.png 640w\" sizes=\"(max-width: 178px) 100vw, 178px\" \/><\/p>\n<h2><b>1. Alignment with ITIL\u00ae best practices and support to key processes.<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">An effective ITSM solution must be <\/span><span style=\"font-weight: 400;\">aligned with<a href=\"https:\/\/www.globalsuitesolutions.com\/es\/que-es-itil-y-para-que-sirve\/\" target=\"_blank\" rel=\"noopener\"> ITIL\u00ae<\/a> best practices<\/span><span style=\"font-weight: 400;\">the reference library for IT service management.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You are looking for a tool that allows you to implement processes such as incident, problem, change, request, and asset management, as well as an integrated <\/span><span style=\"font-weight: 400;\">integrated CMDB<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This will ensure a solid foundation for continuous improvement and service maturity.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\ud83d\udca1<\/span> <i><span style=\"font-weight: 400;\">Proactivanet Advice<\/span><\/i><span style=\"font-weight: 400;\">: opt for solutions with <\/span><span style=\"font-weight: 400;\">PinkVERIFY\u00ae verification <\/span><span style=\"font-weight: 400;\">or equivalent, which facilitate the adoption of ITIL\u00ae processes.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-29722\" src=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-1.png\" alt=\"\" width=\"177\" height=\"177\" srcset=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-1.png 1024w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-1-300x300.png 300w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-1-150x150.png 150w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-1-768x768.png 768w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-1-640x640.png 640w\" sizes=\"(max-width: 177px) 100vw, 177px\" \/><\/p>\n<h2><b>2. Secure, available and compliant cloud architecture.<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">As a SaaS environment, the security and availability of the <\/span><span style=\"font-weight: 400;\">security and availability <\/span> <span style=\"font-weight: 400;\">are critical factors. Your ITSM Cloud provider should offer: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">SLA greater than 99.9%.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Encryption of data in transit and data at rest<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automated backups and disaster recovery plans<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compliance with regulations such as <\/span><span style=\"font-weight: 400;\">GDPR, ISO 27001<\/span><span style=\"font-weight: 400;\"> o <\/span><span style=\"font-weight: 400;\">ENS<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Also, make sure you know the physical <\/span><span style=\"font-weight: 400;\">physical location of the data <\/span><span style=\"font-weight: 400;\">and the provider's access policies.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\ud83d\udca1<\/span> <i><span style=\"font-weight: 400;\">Proactivanet Council<\/span><\/i><span style=\"font-weight: 400;\">Transparency about data management and custody is a clear sign of trust.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-29726\" src=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-2.png\" alt=\"\" width=\"178\" height=\"178\" srcset=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-2.png 1024w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-2-300x300.png 300w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-2-150x150.png 150w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-2-768x768.png 768w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-2-640x640.png 640w\" sizes=\"(max-width: 178px) 100vw, 178px\" \/><\/p>\n<h2><b>3. Code-free configuration and customization<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Flexibility is key in a changing environment. A good ITSM Cloud software should offer   <\/span><span style=\"font-weight: 400;\">low-code\/no-code capabilities<\/span><span style=\"font-weight: 400;\">allowing you to adapt workflows, forms and service catalogs without programming <\/span><span style=\"font-weight: 400;\">without the need for programming<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This translates into greater agility, lower maintenance costs and faster adoption by the team.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\ud83d\udca1<\/span> <i><span style=\"font-weight: 400;\">Proactivanet Tip<\/span><\/i><span style=\"font-weight: 400;\">Choose solutions that include a visual workflow designer and an intuitive configuration interface.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-29730\" src=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-3.png\" alt=\"\" width=\"178\" height=\"178\" srcset=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-3.png 1024w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-3-300x300.png 300w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-3-150x150.png 150w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-3-768x768.png 768w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-3-640x640.png 640w\" sizes=\"(max-width: 178px) 100vw, 178px\" \/><\/p>\n<h2><b>4. Integration with your technological ecosystem<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Your ITSM tool should coexist naturally with the rest of your technology infrastructure.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Find compatibility with:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Monitoring tools (Zabbix, Pandora FMS, Nagios, etc.)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Active directories and identity systems (Azure AD, Okta, LDAP)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Collaboration platforms (Teams, Slack)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Asset and endpoint management solutions<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\ud83d\udca1<\/span> <i><span style=\"font-weight: 400;\">Proactivanet Council<\/span><\/i><span style=\"font-weight: 400;\">Prioritize solutions with <\/span><span style=\"font-weight: 400;\">REST APIS <\/span><span style=\"font-weight: 400;\">APIs and <\/span><span style=\"font-weight: 400;\">native connectors<\/span><span style=\"font-weight: 400;\">that reduce integration and maintenance efforts.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><img decoding=\"async\" class=\"alignnone wp-image-29734\" src=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-4.png\" alt=\"\" width=\"178\" height=\"178\" srcset=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-4.png 1024w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-4-300x300.png 300w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-4-150x150.png 150w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-4-768x768.png 768w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-4-640x640.png 640w\" sizes=\"(max-width: 178px) 100vw, 178px\" \/><\/h2>\n<h2><b>5. User experience and self-service<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">An ITSM tool is only effective if users actually use it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is therefore essential that you have an intuitive, self-service <\/span><span style=\"font-weight: 400;\">intuitive self-service portal<\/span><span style=\"font-weight: 400;\">accessible from any device and that allows employees to easily manage their requests or incidents.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Functions as a <\/span><span style=\"font-weight: 400;\">knowledge base<\/span><span style=\"font-weight: 400;\">a <\/span><span style=\"font-weight: 400;\">chatbot with AI <\/span><span style=\"font-weight: 400;\">or an <\/span><span style=\"font-weight: 400;\">intelligent search engine <\/span><span style=\"font-weight: 400;\">increase user satisfaction and reduce the burden on the <a href=\"https:\/\/www.proactivanet.com\/en\/service-desk\/\">Service Desk<\/a>.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\ud83d\udca1<\/span> <i><span style=\"font-weight: 400;\">Proactivanet Council<\/span><\/i><span style=\"font-weight: 400;\">: measure the end-user experience; a good self-service portal significantly improves satisfaction rates (CSAT).<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><img decoding=\"async\" class=\"alignnone wp-image-29738\" src=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-5.png\" alt=\"ITSM cloud software\" width=\"178\" height=\"178\" srcset=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-5.png 1024w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-5-300x300.png 300w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-5-150x150.png 150w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-5-768x768.png 768w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_r99rdhr99rdhr99r-5-640x640.png 640w\" sizes=\"(max-width: 178px) 100vw, 178px\" \/><\/h2>\n<h2><b>6. <\/b><b>Analytics, metrics and customized reports<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Data-driven decision making is critical in any area of IT.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">An ITSM cloud solution must allow for the generation of <\/span><span style=\"font-weight: 400;\">customizable reports, dynamic dashboards<\/span><span style=\"font-weight: 400;\">dynamic dashboards and automatic alerts to monitor SLAs, resolution times or user satisfaction.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition, integration with BI tools can provide a global view of service performance.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\ud83d\udca1<\/span> <i><span style=\"font-weight: 400;\">Proactivanet Tip<\/span><\/i><span style=\"font-weight: 400;\">: opt for a tool that combines <\/span><span style=\"font-weight: 400;\">predefined reports<\/span><span style=\"font-weight: 400;\"> with the flexibility to <\/span><span style=\"font-weight: 400;\">to create dashboards tailored to your KPIs.<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-29742\" src=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_fxof6ffxof6ffxof.png\" alt=\"\" width=\"178\" height=\"178\" srcset=\"https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_fxof6ffxof6ffxof.png 1024w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_fxof6ffxof6ffxof-300x300.png 300w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_fxof6ffxof6ffxof-150x150.png 150w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_fxof6ffxof6ffxof-768x768.png 768w, https:\/\/www.proactivanet.com\/wp-content\/uploads\/2025\/10\/Gemini_Generated_Image_fxof6ffxof6ffxof-640x640.png 640w\" sizes=\"(max-width: 178px) 100vw, 178px\" \/><\/p>\n<h2><b>7. Total Cost of Ownership (TCO) and Scalability<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">The last but not least criterion is the total cost of ownership. <\/span><span style=\"font-weight: 400;\">total cost of ownership<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Not only should you consider the price per license, but also the costs associated with implementation, training, support, customization and upgrades.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The SaaS model must be <\/span><span style=\"font-weight: 400;\">scalable<\/span><span style=\"font-weight: 400;\">allowing growth without large investments or complex migrations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\ud83d\udca1<\/span> <i><span style=\"font-weight: 400;\">Proactivanet Council<\/span><\/i><span style=\"font-weight: 400;\">Look for providers that offer <\/span><span style=\"font-weight: 400;\">automatic updates<\/span><span style=\"font-weight: 400;\"> y <\/span><span style=\"font-weight: 400;\">pay-per-active-user models<\/span><span style=\"font-weight: 400;\">to optimize your investment.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><strong>Conclusion<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Choosing the best <\/span><span style=\"font-weight: 400;\">ITSM cloud software <\/span><span style=\"font-weight: 400;\">is not about finding the solution with the most features, but the one that aligns with the <\/span><span style=\"font-weight: 400;\">aligns with your strategy<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">culture <\/span><span style=\"font-weight: 400;\">y <\/span><span style=\"font-weight: 400;\">objectives of your organization.<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By applying these seven criteria - ITIL\u00ae alignment, security, flexibility, integration, user experience, analytics and TCO - you can make an informed and forward-looking decision.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Cloud ITSM tools, such as <\/span><span style=\"font-weight: 400;\">Proactivanet<\/span><span style=\"font-weight: 400;\">offer the perfect combination of <\/span><span style=\"font-weight: 400;\">functional maturity<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">ease of use <\/span><span style=\"font-weight: 400;\">y <\/span><span style=\"font-weight: 400;\">local support<\/span><span style=\"font-weight: 400;\">helping IT departments to deliver a more efficient, transparent and customer-centric service.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>In an increasingly digital and service-oriented world, IT organizations face the...  <\/p>\n<div class=\"read-more mt-4 text-blue text-xs\"><\/div>\n","protected":false},"author":7,"featured_media":29751,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1512],"tags":[],"class_list":["post-29755","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-itsm-software-en"],"acf":{"is_icon":""},"post_mailing_queue_ids":[],"_links":{"self":[{"href":"https:\/\/www.proactivanet.com\/en\/wp-json\/wp\/v2\/posts\/29755","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.proactivanet.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.proactivanet.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.proactivanet.com\/en\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.proactivanet.com\/en\/wp-json\/wp\/v2\/comments?post=29755"}],"version-history":[{"count":0,"href":"https:\/\/www.proactivanet.com\/en\/wp-json\/wp\/v2\/posts\/29755\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.proactivanet.com\/en\/wp-json\/wp\/v2\/media\/29751"}],"wp:attachment":[{"href":"https:\/\/www.proactivanet.com\/en\/wp-json\/wp\/v2\/media?parent=29755"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.proactivanet.com\/en\/wp-json\/wp\/v2\/categories?post=29755"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.proactivanet.com\/en\/wp-json\/wp\/v2\/tags?post=29755"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}